Office Moving Checklist and Safety Tips

We, humans, possess a perpetual attitude. We can’t remain constant, and we don’t stick to the same habitat for a long time. Just like this, our workplaces need some relocation as well. This relocation can boost your profits from zero to millions. 

But moving an office is no easy job. Our offices do have some bunches of teams working hard to maximize profits. An office involves business-owners distributors, shareholders, and customers. Keeping everything intact is what a good manager does. 

Due to unplanned activities, your high-end machinery can get damaged. Getting a bump on your expensive hardware is no less than a nightmare. You can lose the well sought-after data. Imagine losing a client’s profile, even the thought of it sickens the soul. To avoid any unpleasant happening, follow the following steps before shifting. 

Office moving checklist:

First of all, make a checklist. Make sure you prioritize the tasks. Start from the most critical-task to the least important one. Skillful and sensible planning will reduce your stress. A strong will-power will make your job a lot easier. 

A good office location can make its repute reach the heights. Cost and budgeting are the main aspects of a profitable move. Set a budget and don’t go beyond it. Limit your expenses if you want to save some money. Because once you’ve shifted to the new building, a lot of costs will pop out. 

Don’t shift your office in a residential area. But in an area where there is a business hub. Shift your office within the range of companies providing dedicated internet links. So, the system may not face internet issues. 

Find an office space where the landowners are demanding low rent. If your previous office building is on a lease, contact the leaser. Before signing the new agreement, clear any of your last dues. Pay any of your liabilities left, in-case of any loss to the rented building. 

Make a new short-term work plan which you’ll implement during shifting days. You can call a meeting and discuss it with your employees about the project. Get their opinions on the shifting and consider valuing their advice. 

Plan a visit to the new building; Make sure that the power connection of the building is up to the mark. So, in case of high voltage supply or power breakdown, the appliances are safe. Get the building deep cleaned before moving. Of course, you can’t move in a dirty office.

Hire a moving agency in bradford; don’t take the risk of moving your office yourself. It’s no good relying on your guts alone, try hiring an expert.

Check if you’ve got the moving insurance. These companies provide insurance services, as well. In case of any loss to your goods during the shifting, they will pay for it. 


It’s essential to keep your employees and sub-ordinates well-informed. Many businesses go broke because they don’t keep their front line well aware. They are the key people in your industry. So, it’s compulsory to keep the backbone of your business updated. 

Display a memo on the notice board, informing about the relocation. Or circulate an email. Along with the internal employees, educate your affiliates about your new location. Contact your service providers and ask them to provide you their services once you relocate. Don’t forget to mention the new address and contact details. You can publish a brochure. Or contact a news agency to circulate the news. People even run TV adverts to let the maximum people know about the big news. 

Packing tips: 

Pack your office goods with great care. Don’t rush or will lose your expensive furniture and other office supplies. It’s ok if you spend an extra hour in packing your goods. 

Make three categories of your goods. Pack all three of them separately and don’t take everything with you. Discard those items which are either worn out or are in no use. Before you shift to the new building, make sure that the goods which your office won’t run without are already in there. Bring the essential items later on. Donate those items which you think you will not need anymore. 

Consider the new office layout and design plan before packing. It’s not a bad idea if you get the snapshots or a rough sketch made, of the new building. It might help you with your purchase and packing decisions. What is the reason that I have interlinked these two terms? If your new office doesn’t have a big cabinet space, you know what to do. 

Pack all the documents and the office files in a big container. Make separate boxes for each department. Once you shift, handover each box to the respective department. It will keep you hustle free and, no vital records will lose or get misplaced. Keep a soft copy in the hard disk for every office file. If any document or data gets lost, you will have a backup saved in the hard drive. 

Use color codes; as in assign one color to each department. Label your boxes. Not only write the labels on the top of the box but the sides as well. Because when the boxes load in the moving van, their heads are not visible. It will add better comfort. 

Pack the fragile items with extra care. Use bubble wraps or a spare set of sheets to cover them and then, put them into the box. Write in bold letter on the storage that these items need transferring with extra care. Tell the moving guys that they shall place these boxes on top of the luggage. Due to high pressure, there are chances that these items might break. 

Leave it on the moving guys to pack the electronic equipment and the furniture. As it’s their job and, they better know how to do things. But, as far as the little items, you should pack them yourself. In this way, you’ll see where you’ve kept what. 

Security tips:

Shifting is a tiresome process. To save yourself from havoc, supervise the packing process. Assure that everything is the van. Sometimes, when in a hurry we can forget any of our goods behind. The movers often smash the products into the loading van without taking care of how fragile they are. Alert them and give prior instructions. Tell them to handle the heavy-duty furniture and electronic equipment with deliberate care. 

Labeling can save your life. Label each container differently, so that you know where you’ve kept what. Keep the financial records only with yourself. No matter how reliable are the movers, you can’t trust them with your company’s finances. 

It’s suggested to move along with the moving truck. If you can’t go yourself send any of your managers. Make a checklist of the goods loaded in the truck. Upon unloading, cancel those items which are out of the truck.

House Removal Checklist & Guide

Great for you to get a new house! It must be a very exciting phase of your life. But have you properly planned a removal before you move? What inventory list is on your mind to check-in? Since moving is a complicated process you must have many questions in your mind! Worry not, to get you at ease, we have provided a House Removal Checklist. This removal guide has been divided into 3 sections: Before Moving, On The Day You Move, and Once Moved. Following these tips will guide you throughout!

Have a happy removal ahead!

Before Moving

There are certain things you need to make sure before moving. These tasks on our inventory checklist will help you keep your head out of all the pains afterward.

Start research

At least 90 days before moving, start researching about the moving companies. If you start even before, the better it will serve! You can search either online or by asking friends. How to choose a removal company, will be explained later in this article. Also research about the new area you are shifting in. Make sure about the water supplies, hospitals, schools, and other facilities.

Transfer your records

Make sure that you have a “Who to inform/Transfer records” bullet on your house removal checklist. Since you are getting shifted to a new place, it is very important to change the address for all the records. Contact your Banks, Government Authorities, Children Schools, and other Utility organizations. These official procedures may often take some time. Therefore, depending upon your experience with the institutes, you can decide when to inform each.

Mail redirect

If you have been living in the previous house for a long time, it might be difficult for your contacts to know about your new address. For such a situation, to make sure you do not miss a single mail or post from your loved ones, the best tip on this guide is a mail redirect. You can simply contact the post office for change in address. The procedure usually takes less than a fortnight. 

Clear the clutter

Perhaps, the most difficult part of shifting is to clear the clutter of the previous home. While living, you may not notice, but when it comes to moving and packing the things, an unworthy mess has to be cleared. Following tips will help you sort out such a situation:

  • Out of the large mess, categorize the things as to be used, to be thrown, and to be sold.
  • Start packing the most obvious items that are not used daily so that you may save time at the time near to moving.
  • Instead of doing all the work on the day of moving, start clearing the mess 2 or 3 weeks earlier.

How to choose a removal company?

You may have been going very well with all the tasks mentioned in your inventory list. However, even if you do everything perfectly, choosing a non-standard removal company will ruin all your excitement. Follow the following tips as they will guide you on how to save your back while selecting a removal firm.

  • Do not opt for it. Do a complete research about removal companies near you.
  • Visit them or ask them to visit your house, get deep insights about their quotes and reviews.
  • Do the same for multiple companies and compare their quotes.
  • Clear all the confusion regarding the terms and policies by asking them.
  • If you have fragile items, you must go for removal insurance.
  • Analyzing the firm’s quotes and integrating them to your personal needs, select the one with good repute and affordable price
  • Remember, do not opt for a company from far off area. Go for the one near your vicinity.

On The Day You Move

Finally, the day has come. You are going to embark upon a new journey ahead. It is the time when your hormones can go high. Beware, do not let yourself be blown away with your emotions. Save the enthusiasm for new house celebrations. What you have to do on this day?

  • Be calm, and double-check the house removal checklist. 
  • Do not panic, even if you have missed something. Look for it and make it complete as possible. Even if you cannot handle it, for now, take the important leads and leave the rest. It will be even better if you mark a preference level against each bullet a day before.
  • Check if all the boxes are properly labelled.
  • Place the keys at an easy to locate place so that new residents may find no difficulty.
  • Check for the necessary payments you have made, it would be better to take pictures of all your bills to be on the safe side in case of some claim.
  • Receive your movers and start loading.
  • Make sure you have turned off all the main switches before you leave.

Once Moved

Congratulations! At last, out of various hurdles and procedures, you have made it. It is surely a moment of great pleasure and satisfaction as you had with  your removals company near you. You have gone very well through your house removal checklist. Just a few chores needed to be done now!

  • Make sure that everything is unloaded under your supervision.
  • You may even take a tea or coffee break to relax after all the wearisome work.
  • Guide the workers to place which box in which room. You may also have someone on your behalf to instruct them.
  • Once everything is unloaded properly, count on the boxes once again to make sure if anything is missing!
  • If you have paid the removal firm for cleaning and setting also, supervise them for the service.
  • Do not just sign the removal documents, make sure that all your belongings are intact.
  • Even if you discover some broken items after some days, check the claim-period mentioned on removal insurance papers to claim for its price.
  • It would normally take 3 or 4 weeks to unpack and set everything as you want. Take your time as you like it. Check out if the house needs some extra baggage or services before throwing a new house party!